OSHA 2025 Injury & Illness Recordkeeping
Know the Key 2025 OSHA Injury & Illness Recordkeeping Submission Deadlines and Requirements
It’s crucial for businesses to ensure Occupational Safety and Health Administration (OSHA) compliance with workplace safety. This is the time of the year for most employers to finalize their OSHA 300 forms and report the previous year’s injuries and illnesses using the online Injury Tracking Application (ITA).
Preparing early and following OSHA guidelines, you can ensure your
organization can easily meet the reporting requirements.
The OSHA 300 Log is a recordkeeping tool used to document workplace injuries and illnesses. In conjunction with the OSHA 301 Incident Report and the OSHA 300A Summary, it provides an overview of safety trends within a business.
Employers with 10 or more employees in non-exempt industries are required to maintain these records.
Know the 300 Reporting System Deadlines and Stay Compliant
It is important to know the process, requirements, and key deadlines for completing, posting, and submitting your injury and illness information for 2024. The March 2nd deadline is approaching quickly!!
For 2025, OSHA has issued the following key deadlines:
- Posting: The OSHA 300A Summary must be posted in a visible area of the workplace on February 1, 2025.
- Electronic Submission: The OSHA 300A Summary (and for some industries, the 300/301 forms) must be electronically submitted by March 2, 2025.
- Data Collection: The Injury Tracking Application began accepting submissions on January 2, 2025.
Every year, the OSHA 300A Summary must be posted in a common area within
the workplace from February 1st through April 30th.
Understanding OSHA’s Injury & Illness Recordkeeping Requirements
The OSHA injury and illness recordkeeping requirements consist of three key components (forms/reports) that complement each other to create a comprehensive record of work-related injuries and illnesses.
These include:
- OSHA Form 300 (Log of Work-Related Injuries and Illnesses): This serves as an organization’s ongoing yearly record of recordable incidents. Information noted must include detailed information regarding the affected employee, the type of injury/illness, and the workplace impact.
- OSHA Form 301 (Injury and Illness Incident Report): This report must be completed in detail within seven calendar days of learning about a recordable work-related injury or illness.
- OSHA Form 300A (Summary of Work-Related Injuries and Illnesses): This yearly summary compiles your organization’s total recordable cases providing an overview of your workplace annual safety performance.
OSHA Injury & Illness Data Collection Has Gone Digital
The process for submitting your injury and illness data to OSHA takes place on their online Injury Tracking Application system.
Important Resources:
Here is the OSHA website for recordkeeping. It contains all the links to the necessary forms and reports needed to comply.
https://www.osha.gov/injuryreporting
Here is the OSHA website for recordkeeping.
https://www.osha.gov/recordkeeping
Here is a link to the OSHA Injury Tracking Application (ITA) site for submitting injury and illness data electronically.
https://www.osha.gov/injuryreporting/ita
Key Steps for OSHA 300 Recordkeeping System Compliance
- Review Records: Verify the accuracy of your OSHA 300 Log, ensuring all recordable incidents from the previous year are included. It’s important to note that Workers’ Compensation claims are NOT the same as OSHA Recordable Injuries/Illnesses.
- Complete Form 300A: Summarize the total number of incidents, days away from work, and other relevant data in the OSHA 300A Summary
- Post in the Workplace: Display the 300A Summary in a visible location where employees can easily see it
- Submit Electronically: If required, upload the 300A Summary data (and 300/301, if required) to OSHA’s Injury Tracking Application (ITA) by the March 2nd deadline.
Compliance Consultants, Inc. has the trained professionals and expertise to help you through the important process of recordkeeping and reporting your OSHA 300 forms. We want your employees to stay safe and you to remain compliant.
